Legal
GDPR & Your Data Rights
Last updated: 5 July 2026
Early Years Circle is committed to protecting your personal data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This page summarises your rights and how to exercise them. For the full detail of what data we collect and why, see our Privacy Policy.
Your rights under UK GDPR
- Right to be informed — what we do with your data (see Privacy Policy).
- Right of access — request a copy of the personal data we hold about you.
- Right to rectification — ask us to correct inaccurate or incomplete data.
- Right to erasure ("right to be forgotten") — ask us to delete your data, subject to legal retention requirements.
- Right to restrict processing — ask us to pause processing while a query is resolved.
- Right to data portability — receive your data in a structured, machine-readable format.
- Right to object — object to processing based on legitimate interests, including direct marketing.
- Rights around automated decisions — we do not make legally significant decisions about you using solely automated means.
How to make a request
Email privacy@earlyyearscircle.com from the address on your account, and tell us which right you want to exercise. We will respond within one calendar month. For complex requests we may extend by up to two further months and will let you know.
For account-level actions you can do yourself:
- Update your name, email and setting details from Settings.
- Turn regulatory briefing emails on or off in Settings → Notifications.
- Unsubscribe from marketing emails using the link at the bottom of any email, or from the Unsubscribe page.
- Cancel your subscription from Settings — access continues until the end of your billing period.
Processors and international transfers
A summary of the categories of processors we use — cloud hosting, payments, email delivery, AI providers and analytics — is in the Privacy Policy. Where a processor operates outside the UK, we rely on UK GDPR-compliant transfer safeguards.
Data about children
Early Years Circle is a tool for managers of early years settings. It is notdesigned to store personal data about children, families or staff at your setting. Please do not upload identifiable information about children into the AI Coach, notes or any other free-text field. Your setting remains the data controller for such information.
Complaints
If you are not satisfied with our response, you have the right to complain to the UK Information Commissioner's Office at ico.org.uk.
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